Baldwin Beauty Schools HEERF II Student Share Grant Policy for the Award and Administration of Funds Adopted March 19, 2021

I. Background

In January 2021, the U.S. Department of Education (“ED”) announced additional funding available to institutions of higher education to serve students and ensure learning continues during the COVID-19 pandemic. This funding established the Higher Education Emergency Relief Fund II (“HEERF II”) and was authorized by the Coronavirus Response and Relief Supplemental Appropriations Act (“CRRSAA”), which was signed into law on December 27, 2020.

Under CRRSAA, HEERF II Student Share Grant funds may be used for any component of the student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care), or child care.

The CRRSAA requires that institutions prioritize students with exceptional need and authorizes grants to students exclusively enrolled in distance education.

II. Purpose and Scope

Baldwin Beauty Schools is eligible to receive up to $154,207 in HEERF II Student Share Grant Funds. This policy presents Baldwin Beauty School’s methodology for determining eligibility under CRRSAA, as well as the process and procedure for distributing and disbursing the HEERF II Student Share Grant Funds.

III. Policy

Baldwin Beauty Schools will make available $154,207 of HEERF II Student Share Grants to eligible students, consistent with the requirements of CRRSAA, and any subsequent guidance by ED.

Students enrolled in certificate programs, including those students exclusively enrolled in distance education, may be eligible for the HEERF II Student Share Grant Funds.

Baldwin Beauty Schools will not (1) condition the disbursement of HEERF II Student Share Grant funds to students on continued or future enrollment in Baldwin Beauty School, (2) use the HEERF II Student Share Grant funds to satisfy a student’s outstanding account balance, unless Baldwin Beauty School has obtained the student’s written (or electronic), affirmative consent, or (3) require such consent as a condition of receipt of or eligibility for the HEERF II Student Share Grant funds.

A. Eligibility

To be eligible to receive HEERF II Student Share Grant Funds a student must meet all eligibility criteria listed below (“Eligible Student”):

i. Students must have completed a Free Application for Federal Student Aid (“FASFA”) for the 2020-2021 Financial Aid Year and have an official Expected Family Contribution (“EFC”) on file with Baldwin Beauty School’s Financial Aid Department based on that FAFSA.

Baldwin Beauty School has concluded that the only practicable way to determine a student’s financial need is if the student has a completed FAFSA, has received an official Student Aid Report (“SAR”), and has an official EFC on file for the 2020-2021 Financial Aid Year.

Baldwin Beauty Schools students who had not previously submitted a FAFSA were notified in early 2021 via various School communications (email as well as social media). These communications were sent both to Baldwin Beauty School at large as well as to more targeted distribution lists. Students were advised to submit a FAFSA by going to studentaid.gov.

ii. Students must be enrolled as of end of day on March 19, 2021.

iii. Students must submit a HEERF II Student Share Grant application.

iv. Students NOT eligible for HEERF II Student Share Grants

Examples of students who are not eligible for HEERF II Student Share Grants include: international, undocumented, and DACA students.

B. HEERF II Student Share Eligible Expenses

HEERF II Student Share Grant funds may be used for any component of the student’s cost of attendance or emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care), or childcare, (“HEERF II Student Share Eligible Expenses”).

As part of the HEERF II Student Share Grant Application process, students will be asked to certify they have eligible expenses as described above.

C. HEERF II Student Share Grant Prioritization

Consistent with CRRSAA, Baldwin Beauty School will prioritize students with exceptional need in awarding HEERF II Student Share Grants to students.

For purposes of this policy, Baldwin Beauty School has determined that EFC is an appropriate metric for measuring a student’s need.

Baldwin Beauty School will use the following EFC categories for purposes of prioritization:

EFC Category	EFC Range
1	Less than or equal to $2,000
2	More than $2,000 but less than or equal to $5,000
3	More than $5,000 but less than or equal to $20,000
4	More than $20,000

Students in EFC Category 1 are considered by Baldwin Beauty School as “Students with Exceptional Need.”

IV. Procedures

A. Applying for a HEERF II Student Share Grant

An Eligible Student may apply for a HEERF II Student Share Grant by obtaining an application from the Bursar’s office or the Business office (the “Application”).  Applications will be processed in the order in which they are received in the Business office.

Completion of an Application does not guarantee that the Eligible Student will receive a HEERF II Student Share Grant award.

Baldwin Beauty School retains discretion to extend or make available subsequent application periods based on available HEERF II Student Share Grant funds.

B. Application Information

As part of their Application, Eligible Students will indicate their interest in receiving HEERF II Student Share Grant funds and certify that they have incurred HEERF II Student Share Eligible Expenses.

Baldwin Beauty School will not require the student to provide receipts or other expense documentation, but students are encouraged to retain documentation supporting the HEERF II Student Share Eligible Expenses.

C. Review and Decision Regarding HEERF II Student Share Grant Award Amounts

Baldwin Beauty School will accept Applications during the Priority Application Period and verify student eligibility in order to establish eligible applications (“Eligible Applications”).

Based on the number of Eligible Applications received and available HEERF II Student Share Grant funds, Baldwin Beauty School will determine a fixed dollar amount to be distributed to students within some or all of the EFC categories defined in III C above, with priority given to students in EFC Category 1.

The largest dollar amount (per student) will be awarded to students in EFC Category 1.  The dollar amount (per student) awarded to EFC Categories, 2, 3 or 4 will be less than the amount (per student) awarded to Students with Exceptional Need.  Depending on available HEERF II Student Share Grant funds, and the number of Eligible Applications received, it is possible that certain EFC Categories may not be allocated any HEERF II Student Share Grant awards.

D. Disbursing HEERF II Student Share Grants

Baldwin Beauty School will make every effort to disburse the HEERF II Student Share Grants as soon as practicable following the close of the Priority Application Period.

Baldwin Beauty School will notify students via their Baldwin Beauty Schools email address of the amount of the HEERF II Student Share Grant awarded to them.

As part of this notification, students receiving HEERF II Student Share Grant funds will have the option of completing an online Disbursement Instruction form, to instruct Baldwin Beauty School to apply some or all of the HEERF II Student Share Grant funds as a payment towards any outstanding balance owed by the student to Baldwin Beauty School (“Student Account Balance”). Any Student Account Balance remaining after applying such payment remains the responsibility of the student. If applying this payment to the Student Account Balance results in a credit balance, the credit will be refunded to the student as part of the Bursar’s refund process.

Students notified of their HEERF II Student Share Grant award but who 1) do not complete a Disbursement Instruction or 2) request via the Disbursement Instruction that some or all of the HEERF II Student Share Grant award be paid directly to them, will be paid the HEERF II Student Share Grant funds (or portion thereof) via check mailed to the student’s permanent address in SMART.

Baldwin Beauty School will disburse the HEERF II Student Share Grants to students via the SMART Student Account system, but in no event shall Baldwin Beauty School apply any portion of such funds to pay down any balance owed by the student to Baldwin Beauty School, without the student’s written Disbursement Instruction.

E. Reporting and Tax Compliance

Baldwin Beauty School will comply with ED and IRS reporting requirements regarding funds awarded to students under CRRSAA.

Baldwin Beauty School will issue the appropriate tax documents to students for these HEERF II Student Share Grants as required by the Internal Revenue Service.

Reporting with guidance provided by Federal Student Aid Office of Postsecondary Education:
Report Date 6/30/2021	Total Amount Disbursed  $  6,678	Total # Recipients 2